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OpenRoads™ Designer for State and Local Authorities

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CASE STUDY Water Utility Achieves Sourcing System ROI in  First Month with New Procurement Portal  Bentley Procurement Software Saves Utility more than USD 35,000  a Year in Postage and Printing Costs  Labor-intensive Process puts Strain  on Resources  The Metropolitan District Commission (MDC) has managed  the water and sewer systems of the Hartford, Connecticut  region since 1929. MDC’s procurement department  struggled with a manual, expensive, and labor-intensive procurement process, which relied on private  lists,  email correspondence, and persistent phone calls  from suppliers. As a public agency, MDC’s goal is to be consistently fair  and transparent in its procurement process. However,  its previous bidding methodology involved a limited pool  of suppliers that vied for advantage behind the scenes.  The challenge was to implement a system that imposed  transparency over its procurement process, converted  manual procedures to an easy-to-use, automated system,  and delivered operational effi ciencies and cost savings.  New Procurement Process Improves  Sourcing and Bidding  Bentley worked closely with MDC’s procurement  management team to deploy its integrated software  with features to manage suppliers, sourcing, and bidding.  The Bentley project team confi gured its procurement  platform to specifi cally meet the needs of MDC. As part  of their supplier management process, MDC instituted  self-registration to eliminate the burden and expense of  maintaining contact data for thousands of suppliers.  To ensure a transparent procurement process, solicitations  and automated plan holder lists are publicly posted,  Fast Facts • Metropolitan District Commission’s  use of Bentley procurement  software increased the number  of bid offers for each sourcing  event and decreased advertising  costs by 50 percent. •  Bentley procurement software  reduced manual process time  through supplier self-registration,  document management, and  automatic notifi cations.  •  The audit log of bid events  and the centralized access  administrators have to bid  information with Bentley  procurement software ensures  […]